Asset & Equipment Maintenance Log

Asset & Equipment Maintenance Log — Overview

A focused, ready-to-deploy PHP and MySQL tool for tracking your equipment and never missing a service date. Register each asset, log every maintenance job with its cost and next due date, and let the dashboard tell you what is overdue and what is coming up in the next 30 days — instead of hunting through a spreadsheet or relying on someone's memory.

Who This Is For

• Small factories, workshops, and warehouses maintaining machines, generators, forklifts, and vehicles.
• Offices, schools, clinics, and hotels with AC units, lifts, fire extinguishers, and other equipment that must be serviced on schedule.
• Facility managers and developers who need a clean maintenance-tracking data model for a client project.

This is a simple maintenance log, not a full CMMS. It does not send email or SMS reminders, generate recurring work orders, or track spare-parts inventory out of the box — those are realistic customizations for a PHP developer.

Key Features

Due Dates That Follow the Latest Service

An asset's next-due date always comes from its most recent service record. Log a new service and the due date moves forward automatically — an old overdue entry can't keep flagging an asset that has since been serviced. Retired assets never appear in the overdue or upcoming lists.

Dashboard That Shows What Needs Attention

See active assets, overdue maintenance, jobs due in the next 30 days, and this year's total maintenance spend at a glance.

Full Service History and Cost per Asset

Every asset keeps its history — date, type of service, cost, who performed it, and notes — with a running total spent, so you can spot the machine that is costing more to repair than it is worth.

Sensible Input Checks

Duplicate asset codes are rejected, costs can't be negative, and a next-due date can't be earlier than the service date it follows.

What's Included

The full, unobfuscated PHP source and a MySQL schema file ready to import, with the default admin login seeded. Setup takes about 10-15 minutes on any standard PHP + MySQL hosting.

Technical Requirements

PHP 7.4+ (verified compatible with current PHP 8.x), MySQL 5.7+ or MariaDB 10+, and the mysqli extension. Plain PHP, no framework dependency.

Exact Buy & Setup Process

Step 1 — Buy Now

Click Buy Now, enter your name, email, and phone, and pay via Razorpay (UPI, cards, netbanking, wallets).

Step 2 — Get Your Download

The download link appears instantly and is emailed to you — valid 7 days, up to 5 downloads.

Step 3 — Upload and Configure

Extract the zip, upload to your hosting, create a MySQL database, and update the four values in config.php.

Step 4 — Import and Log In

Import sql/schema.sql via phpMyAdmin, log in with the default admin (admin / admin123), and change the password immediately.

Frequently Asked Questions

Does it send me reminders when something is due?

No — it shows overdue and upcoming items on the dashboard when you log in. Email or SMS reminders are a realistic customization.

Can I attach photos or documents to a service record?

Not out of the box. Adding file uploads to a maintenance record is a small customization.

What happens when I retire an asset?

Set its status to Retired. Its history is kept, but it stops appearing in the overdue and upcoming lists.

Is the commercial license included?

Yes — every purchase includes a genuine commercial license for your own business or client work.

Is it verified on PHP 8?

Yes — linted clean, with the due-date, cost, and validation logic tested before listing.

Do you offer a refund?

Purchases are non-refundable once paid — see the refund policy. If something is genuinely wrong, raise an issue from your orders page and we'll help fix it.

Is support included?

Yes — email support is included with every purchase.